Builders: Electronic Signature Key to Improving Efficiency & Satisfaction

Builder Hot Topics: Efficiency, Productivity, Buyer Experience

The Solutions Blog has devoted quite a bit of virtual space focused on improving efficiency and productivity -- particularly on the operations side of homebuilding. Take a look at recent Blog articles:

• Builders: Increasing Productivity Helps Offset Labor Costs & Availability
• What Can Builders Do to Up Their Productivity?

Efficiency, Productivity to Buyer Experience

We've also been talking about the Home Buyer Experience -- before, during and after the new home purchase:

• Customer Service: A New Paradigm for Builders
• Have You Asked: What is Our Buyer Experience Gap?
• Builders: Consider Value-Unique Experiences

CRM Offers Experience and Efficiency Opportunity, too!

One key concept emerges from all the articles highlighted above: the builder's universe is expanding! There aren't any islands left, in other words! Thinking about buyer experience is no longer limited to the sales office or marketing. It encompasses operations -- from construction to warranty, too. 

Efficiency can be thought of similarly: how long does it take your sales agents to process a sale? Do you have 25-40 documents ranging from Purchase Agreement to Options Orders to Avigation (yes; that's a real word!!) Disclosures?

Document Processing is More than Creation; Consider These Stats

How long does it take for your agent to generate these documents -- and how many signatures are required? Do you realize that 37% of documents are missing a necessary signature, initials or dates?

And, many people don't always consider the post-signature activities required to support documents: that's the proper collection, filing and retention. 51% of businesses report that some or all of the documents needed are mis-filed or lost!

Efficiency, Productivity Moves Beyond Operations!

In other words, are you certain that Lot 55's purchase agreement package is completely processed, stored properly and accessible?

Electronic Signature Can Go Beyond Purchase Agreements!

You're probably familiar with electronic document signature processing as it relates to purchase agreements (CPS CRM, for example, provides seamless integration with DocuSign to obtain signatures for all documents, distribute the documents amongst all necessary entities in a specified order and save a completely executed set). And, the value is not only for the builder: buyers appreciate the ease and ability to obtain and store a full set of accessible, executed documents. That doesn't even take into consideration processing a sale with buyers in multiple locations!

And, have you considered the value of electronic signature for your warranty/customer service operations? Why not provide your customer service rep or vendors with the ability to accept electronic signature on work orders via phone or tablet? CPS WarrantyWatcher does exactly that -- and keeps a copy in the lot's permanent history file, as well!

There's now another touchpoint (or two!!) for improving efficiency, productivity and the buyer experience!

Builders: Increasing Productivity Helps Offset Labor Costs & Availability Issues

Builders Rank Labor Cost & Availability Top Issue for 2019

There's a great article by Ashok Chaluvadi in a recent Eye on Housing article in Builderonline describing anticipated challenges facing builders in 2019; you can read it here.

SST is one option designed to increased productivity

A key issue cited by 82% of builders is the cost/availability of labor. What's particularly noteworthy is labor replaced building material prices -- which had been the hot topic in 2018.

What options are available to a homebuilder to counteract labor's increasing cost/decreasing availability -- particularly in the short run?

SST Helps Builders Impact Productivity

We know the number of trades people is limited; a significant number of experienced workers are "aging out"  and there haven't been enough Millennials entering this specific workplace.

Automated Quality Inspection Tools add focus

SST (that's self service technology) had somewhat of a bad reputation in years past.  It may have tried to do too many things in too disparate ways. However, attitudes change; today, demographics and technology make SST an ever emerging tool for home builders as they consider that increasing workplace productivity is the option most under their control, today. SST implies technology and construction management software leverages SST:

• SST takes advantage of 24/7 cloud-based information: An effective construction software implementation will get everyone within the builder's organization and their vendors on "the same page" as to what tasks need to be accomplished, in what order and on what date.  Cloud-based software makes the information available to everyone, 24/7, anywhere/anytime.  That means you should expect a reduction in delays, dry runs, phone calls, texts and misunderstandings.  In a sense, that's the first step.
• SST provides a focus on the builder's scheduling process: This might seem strange to be #2 in the list.  However, it's sometimes difficult to modify processes, implement software and drill down into issues all at the same time.  Some builders start operating in a SST environment and then examine what can be done more effectively as they reap the fruits of 24/7 information and a consistent, measurable pace. Developing a schedule provides consistency and accountability; you're able to see (24/7!) the status of every job and employ metrics to highlight problem areas. You should also see the benefits from your vendor's perspective: they can look ahead and plan. You're working more collaboratively! Expect to see both decreased cycle time and a further reduction in dry runs as your team refines their build process.
• SST facilitates Quality Inspection Tools: We can all agree call backs are inefficient, cost money and can impact buyer satisfaction.  There aren't many things worse than finding punch items at the buyer walk through! Why not add a short check list alongside key tasks that provides an accessible, consistent way for your field managers to evaluate completion and direct feedback for the vendors? If there's an issue, CPS Field Collaborate, for example, auto-generates punch items that are emailed to the vendor and auto-tracked until resolved.  Again, everyone (builders, management, vendors) is on the same page, 24/7, looking at the same issues and focused on resolution. SST continues to provide reminders to your field managers of outstanding issues and continues to email vendors until resolution. 

CPS' FieldCollaborate is the 3rd version of our construction scheduling software designed specifically for homebuilders and offering the 24/7, anywhere/anytime access we discussed. Interested in finding out how it can increase your team's productivity? Use our contact form to schedule a one-on-one demo.

What Can Builders Do to Up Their Productivity?

Productivity Issues Are Long-Standing and Complex

One of this year's "hot" topics has actually been a topic for a number of years -- in 2017, for example, MarketWatch noted, "the construction industry has a chronic productivity problem."

Use Technology to Manage the Details

The reasons are many and the impact is considerable on the global, national and local levels -- as well as individual homebuilder profitability.

Technology Offers Help at the Builder Level!

Rather than looking at the issue globally, however, let's focus on what you, as a homebuilder, construction manager or superintendent, can put your arms around to up your productivity -- which will improvide profitability.

First, however, we'll take note of a MarketWatch comment: there's been an underinvestment, in the construction industry, in technology.

Homebuilding is the Sum of Many, Many Details

Yet, there are relatively inexpensive and highly effective digital solutions that will have an immediate impact on your business -- as they'll help you organize, manage, evaluate and report on the many details surrounding every job.  For example, are you able to immediately answer these questions:

• Which of my vendors consistently meets my objectives for starting and completing a job on time? How can they access that schedule? What about when things change?
• Which vendor delivers work that meets my published standards and drawings? Do I have published standards? Are they readily accessible? How do vendors access the latest drawings?
• How much rework did my plumbing vendor have to do at the Estates community?
• Were all those homeowner roofing complaints related to this year's heavy rain, manufacturing issues or poor installation?
• Are punch issues resolved prior to walkthrough? Do I have a way to keep track of the punch items from the walkthrough?

Generate and Track Your Punch Items

Technology for the desktop and mobile devices (software such as CPS' FieldCollaborate construction scheduling and WarrantyWatcher customer service management) will help you create and distribute schedules to your vendors and track performance so you're able to address some of those questions. Consistent, easily available, measurable schedules -- along with all of the supporting details such as standards, drawings and easy access -- are key to getting your arms around some of those details.

Portals, Dashboards, Reports: They're Available & Will Up Your Game!

Being able to analyze which vendors are effective, the reasons behind rework and how punch items are addressed enables your organization to make huge gains in productivity as you use data to make sure you're laser focused on key issues based on facts, not commentary.  Use on-screen dashboards or generate reports detailing past-due punch items, find out which happen over and over, utilize Quality Inspection checklists to catch problems at the task level before your walkthroughs.  That's how technology helps you manage the details!

IBS2019 Before & After!

CPS will be demonstrating these easy-to-use and powerful solutions at IBS2019 in Las Vegas from February 19-21 (you can grab free passes to the exhibit floor here):

https://www.buildersshow.com/ComputerPresentationSystemsInc

Can't make it to Vegas or don't want to wait to up your productivity? Schedule a demo here and we'll be in touch asap!

Homebuilder Vendor & Buyer Portals Improve Efficiency & Productivity

Are you familiar with the concept of a Portal -- sometimes referred to as a neutral platform in the cloud?

Portals provide users with the ability to view -- and sometimes update -- information developed by a variety of systems and managed by different organizations in a single location. Typically, they're accessible via the Internet and available, anytime/anywhere.

What can a construction Portal do for your organization, vendors and/or buyers? An effective Portal provides data access, governed by credentials, to all appropriate stakeholders.

Let's take a look at a real-world example: vendors log into CPS' FieldCollaborate Portal to view or print their construction schedules, punch items, and safety assessments.  In addition, they're able to view the latest builder documents and drawings.

Home buyers, on the other hand, log into the FieldCollaborate Portal and find their home's schedule as well as stage-of-construction photos.

If we consider just this set of participants, can you think of the reduced number of phone calls, faxes, emails and misunderstandings? Portals make the entire enterprise more efficient and productive!  Home buyers feel empowered and their satisfaction levels improve, as well.

Home builders use Portals to share information internally, as well.  What's more disruptive than having multiple sources for information?  A well-managed Portal provides the same information to everyone (governed by access credentials, of course) -- and it's all available anywhere, anytime via the cloud!